Meeting & Exhibits Internship – Hinman Dental Society – Atlanta, GA

MEETING & EXHIBITS INTERN
Hinman Dental Society
Atlanta
 
Meeting and Exhibits (40 hours per week)
January 2 –April 5, 2013 (13 weeks)
On-site convention: March 21-23, 2013 – Georgia World Congress Center
 
Meeting Duties
1) Scholars Program   
  • Serve as liaison for scholar recipients, schools, housing/travel agency, hotel and GWCC
  • Plan onsite luncheon including menu, RSVP’s, plaque orders and serve as onsite contact
  • Manage scholar database
2) Committee Meetings
  • Create/merge invitation lists for committee meetings and social functions
  • Manage RSVP’s, menu selections and F&B guarantees for committee meetings
  • Answer telephone calls and provide information regarding committee meetings and other events
  • Maintain communication with committee chairmen, spouses’ committee chairwomen, speakers and Hinman members
  • Assist Meetings Manager with large Committee mailings
  • Assist with and attend committee meetings
3) Special Events
  • Create address lists for social invitations and manage mailing process
4) General Duties
  • Assist in proofing publications including the on-site program and other marketing materials
  • Support overall office needs and deadlines as directed by Meetings Manager or Executive Director
Exhibits Duties
1) Exhibitor Communication
  • Answer exhibitor calls; make follow-up calls to exhibitors for past due information
2) Processing of Forms
  • Track Exhibitor forms, contracts, publicity information, certificates of insurance, complimentary equipment orders and payments
3) Assist Exhibits Manager
  • On-site program publication and exhibitor guide proofing
4) Assist Member Services Manager
  • Customized mailings
  • Proofing of Table Clinic plaques
  • Preparation of scholar and speaker checks
Skills Required:
  • Personable and professional telephone skills
  • Good interpersonal skills for working with members, officers, attendees and exhibitors
  • Ability to prioritize, start and complete multiple tasks using good organizational skills
  • Willingness to work diligently on any assigned task
  • Computer proficiency to include: Microsoft Word, Excel, Outlook, and Access
Compensation: $10 per hour
 
Send cover letter and resume to: sratchford@hinman.org