MEETING & EXHIBITS INTERN
Hinman Dental Society
Atlanta
Meeting and Exhibits (40 hours per week)
January 2 –April 5, 2013 (13 weeks)
On-site convention: March 21-23, 2013 – Georgia World Congress Center
Meeting Duties
1) Scholars Program
- Serve as liaison for scholar recipients, schools, housing/travel agency, hotel and GWCC
- Plan onsite luncheon including menu, RSVP’s, plaque orders and serve as onsite contact
- Manage scholar database
2) Committee Meetings
- Create/merge invitation lists for committee meetings and social functions
- Manage RSVP’s, menu selections and F&B guarantees for committee meetings
- Answer telephone calls and provide information regarding committee meetings and other events
- Maintain communication with committee chairmen, spouses’ committee chairwomen, speakers and Hinman members
- Assist Meetings Manager with large Committee mailings
- Assist with and attend committee meetings
3) Special Events
- Create address lists for social invitations and manage mailing process
4) General Duties
- Assist in proofing publications including the on-site program and other marketing materials
- Support overall office needs and deadlines as directed by Meetings Manager or Executive Director
Exhibits Duties
1) Exhibitor Communication
- Answer exhibitor calls; make follow-up calls to exhibitors for past due information
2) Processing of Forms
- Track Exhibitor forms, contracts, publicity information, certificates of insurance, complimentary equipment orders and payments
3) Assist Exhibits Manager
- On-site program publication and exhibitor guide proofing
4) Assist Member Services Manager
- Customized mailings
- Proofing of Table Clinic plaques
- Preparation of scholar and speaker checks
Skills Required:
- Personable and professional telephone skills
- Good interpersonal skills for working with members, officers, attendees and exhibitors
- Ability to prioritize, start and complete multiple tasks using good organizational skills
- Willingness to work diligently on any assigned task
- Computer proficiency to include: Microsoft Word, Excel, Outlook, and Access
Compensation: $10 per hour
Send cover letter and resume to: sratchford@hinman.org