Brooklyn Academy of Music – Brooklyn, NY
Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a Full Time Special Events Manager.
JOB PURPOSE:
• Coordinate and co-supervise approximately 40-50 annual special events, ranging from 50-1,500 in attendance
• Work in tandem with Director in managing Special Events team
• Work in tandem with Director to reach departmental and institutional fundraising goals
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Work regularly with the following departments to organize on-site events: Artist Services, Building Operations, Communications, Design, Fiscal, Grants, Individual Giving, Patron Services, General Management, Marketing, Planning, Production, Programming, Theater Management, President’s Office, Great Performances, Sponsorship, and Security
• Conduct interviews and manage hiring of 4-6 interns annually; provide training, supervision, and execution of internship goals
• Aid Director in day-to-day management and supervision of SE staff
• Develop and create print materials, invitation lists, and mailings by working with Design staff, outside vendors, and partner organizations; track event attendance and relevant accounts in Tessitura and disseminate information
• Conceptualize event design/structure, including creating event timelines, delegating responsibilities, and supervising event volunteers
• Negotiate event contracts and Letters of Agreement with Sponsors/Partners/Vendors and coordinate fulfillment of contractual obligations
• Create and adhere to event budgets and process expenses/payments through Fiscal
• Work closely with Director to develop Special Events calendars and seasonal plans by creating templates, coordinating meetings, and conceptualizing event purposes while acting as liaison with Programming, Artist Services, Sponsorship, Grants, and Individual Giving to ensure that event calendars fulfill benefits, promises, and expectations for artists, sponsors, and donors
• Organize and/or supervise annual Galas, including development of print materials, soliciting ticket and table purchases, and organization of logistics and relationships
• Solicit cash and in-kind donations while managing sponsorship contacts and acting as liaison with the Sponsorship department; maintain accurate solicitation records
• Act as liaison for other departments planning events• Organize and/or supervise annual Galas, including development of print materials, soliciting ticket and table purchases, and organization of logistics and relationships
Brooklyn Academy of Music