Publicis Healthcare Communications Group – New York, NY
Position Summary:
Responsibilities span across all aspects of internal and external communications, including maintaining all digital communications, coordinating network agencies communications and Publicis Groupe requests, writing various communications, and maintaining PHCG’s intranet, website, and social networking sites. He/ she must interface with internal senior leadership, agency partners, external consultants, Corporate Communications, HR staff and all levels of employees to effectively perform duties.
Specific Responsibilities:
- Manage all projects in the global communications department– track activities; create status reports, along with budget management.
- Coordinate daily updates to corporate communications vehicles, both internal and external, including the PHCG website, PHCG intranet, and social networks (Facebook group, Twitter, and LinkedIn and others), as well as with Publicis Groupe and our network agencies.
- Act as Administrator of the PHCG Intranet site. Coordinates access process (lion login) and administers trouble shooting. Activities including updating contenting along with team and agency partners, posting the CEO’s blog and announcements, managing and updating portlets. Work closely with re: Sources and IT staff to maintain and improve the visual appearance and technical functionality of the site. Monitor and report on usage and provide recommendations to enhance utility of the site.
– Serve as PHCG Website Administrator. Maintains all CMS, feeds, and coordinates updates with PHCG agencies and the website design firm. Keeps information fresh, reviewing on a weekly and sometimes daily basis to ensure all materials are updated in real-time (e.g., management changes, news releases and stories, contacts, photos, awards, creative work, etc.)
– Manage Brand DNA/BrandGuard with our network agencies to ensure creative content is collected, screened and uploaded for various communications channels and needs for both PHCG and the Groupe.
- Feed communications between PHCG and Publics Groupe, on a weekly basis, including NewsFlash, P-12, among others. Coordinate gathering data and materials across the network for the Annual Report.
- Coordinates, participates, and sometimes performs training across all PHCG and Groupe technology communications channels.
– Conduct daily media monitoring and analysis using a media monitoring service. Act as clearinghouse for press clip/tracking, developing and managing of a press clip posting site, as well as maintaining public relations archives. Provide quarterly analysis reports using monitoring software, e.g., Meltwater. Ensures all monitoring feeds are coordinated with other channels including
- Write and/ or proof communications materials, including press releases, organization announcements, new business wins, speeches, videos, and award news.
- Support internal communications initiatives, e.g., leadership videos and web-exs, speaker events, town halls, roll out of significant HR initiatives, Career Catalyst, training, etc.
- Manage updates for all leadership bios and photographs and maintain archives on the department shared drive as well as on all channels (e.g., Intranet, Website, Groupe, etc.).
- Also reviews and coordinates all copyright and photo rights usage across communications channels.
- Support PHCG sponsorships, donations, and corporate advertising, including staffing events, coordinating creative, managing tables, and related activities.
- Support agency speaker’s bureau activities, keeping bios, presentations, and other promotional materials up to date as well as coordinating site venue needs.
- Facilitate submissions for directories, publications (Agency of the Year, Most Influential People submissions, Women to Watch, etc.), Awards shows (Clio HealthCare), as well as Agency directory listings for various pubs, pharma and ad trade groups, e.g., HBA, AAAAs, MedAd News , MM&M, etc.
- Develop and maintain internal lotus notes distribution lists, working with global administrators in each market. Develop and maintain target media distribution lists. Continue to update and manage enhancements to the media database and distribution lists, including developing a contact management system.
- Perform support for the global communications department and activities, e.g., arranging meetings, travel scheduling web-exs, teleconferences, subscription management, processing invoices and POs, as well as expenses.
- Perform other Global Communications related duties as requested.
Required Skills & Experiences:
- Undergraduate degree in related discipline, e.g., public relations, communications, advertising, or journalism.
- 2+ years of communications, advertising, or public relations experience, including internships. Preferred candidates will have worked in an agency environment, having both internal and external communications experience.
- Exceptional project and time management skills, flexibility to manage multiple priorities in deadline-driven, high volume, and frequently changing environment.
- Highly organized with meticulous attention to detail.
- Excellent writing and verbal communication skills.
- High energy, positive attitude and professional.
- Highly creative, while still wanting to be hands on.
- Professional demeanor, and strong work ethic
- Deadline driven/quick turnaround on assignments
- Demonstrated hands on experience in working on internal and external digital communications.
- Able to establish a high level of trust and credibility in the organization.
- Ability to work autonomously in a fast paced, highly matrixed organization.
- Understands an agency environment, as well as the creative process from top to bottom
- Understands the media world, pitch process, need for attention to detail and incredible speed needed to meet requests.
- Good with numbers, budgets, and analytic tools
- Strong interpersonal, influencing and collaboration skills, with the ability to interface at all levels of management and personnel both internally and externally.
- Comfortable with systems and technology, demonstrated ability in problem-solving technical issues;
- Social media savvy
- Strong writing skills
- Able to work seamlessly in a Mac and PC environment
- Proficient in Microsoft Excel, Word, Xcel, PowerPoint, and SharePoint, along with the entire Adobe suit of software (Photoshop), and other software, e.g., Visio.
- Proficient in working with and managing CMS systems (Intranets and Websites)
- Experience working in a global environment and culture
- Healthcare experience is a plus
- Portfolio of written or creative work, classroom or on the job (required)
Publicis Healthcare Communications Group