Greetings, CAHS!
Inactive Outlook, SharePoint, and Teams environments will be disabled
What is happening?
Sometimes when employees leave the university or change roles in a department, inactive groups can accumulate. These groups need to be “cleaned up”.
In the upcoming months, ITCS will be implementing a new policy focusing on the cleanup of groups in:
- Outlook
- SharePoint
- Teams
After 365 days of inactivity, groups will be disabled.
Why is this happening?
Inactive groups may pose a security threat. When they grow in number, they can also become unmanageable. For this reason, ITCS is identifying inactive groups that will be disabled.
Don’t panic, though – we will give you plenty of time to resume use of the groups if they are to remain active.
Actions required to retain Microsoft accounts – Automatic renewal of groups will occur under the following conditions:
- Outlook: Join the group, read/write a group message from group space, “like” a message (in Outlook Web Access)
- SharePoint: View, edit, download, move, share, or upload files
- Teams: Visit a Teams channel
What notifications will you receive?
If groups are not automatically renewed, email notifications will be sent to the Microsoft 365 group owners 30 days, 15 days, and 1 day prior to expiration of the group.
The owner of a group will be notified after the group has expired and will have 30 days to restore it.
Best Wishes!
HAVE A QUESTION OR CONCERN?
Reply to this email to start a conversation.
________________________________________________
Kym Jefferson, MS
Technology Support Analyst | 252-744-1106 | Office 3360 Health Sciences Building | Mail Stop 668
East Carolina University | College of Allied Health Sciences | Office of Instructional Technology
jeffersonk@ecu.edu | https://cahs.ecu.edu/ | | Fax: 252-744-6018