Happy 4th of July!

Mid week break but some may make it a long weekend. The migration to Outlook 365 and Office 365 gives you access to your One Drive for storing files and content relevant to your courses.  Tutorial on syncing files on your OneDrive.

OneDrive for Business cloud storage is available through your Office 365 subscription and alumni email. Features include:

  • Sync. Choose which files are automatically uploaded to OD4B through the sync client. Folders shared with you can also be synced.
  • Store. 5TB for non-sensitive files.
  • Access. Synced files are available from a work, personal or mobile device.
  • Share and Collaborate. Share files or folders with ECU and non-ECU users.
  • Edit. Edit files online using Office Web Apps (Word, Excel, PowerPoint). Shared files can be simultaneously edited by multiple users.
  • Create. Create new documents within OneDrive using the Office Web Apps.
  • Learning Tools. Improve reading and writing skills using read aloud features, immersive reader and other comprehension tools. Learn more from Microsoft’s Learning Tools page.

OneDrive for Business (OD4B) is approved for storage and sharing of general research and academic information (e.g., FERPA but NOT SSN). OneDrive is not approved for storage of sensitive data,

 

So much to remember . . .

Did you know that you can create specific calendars in Outlook that are separate from your Outlook calendar and then can look at together (as overlay) or separately (click on the down arrow next to Open Calendar and create “new Blank Calendar”.

You can also create a calendar in the Microsoft App Planner and export that to Outlook.

Another neat tool you can add to your Outlook 365 is Find Time works like doodle poll but better and right within Outlook, try it out!

Those using Canvas and the rest of you who will use Canvas can export that calendar as well

Need assistance, want to see how it works, contact OET and share a calendar!

 

Not quite 365 but

There are a lot of apps available with your Office 365 subscription.  Yes outlook groups are no longer functional but Teams are a handy way to collaborate not only with colleagues but students as well.  I have had a recent dialog about sharing calendar and have been reviewing the Planner App.  “With Planner, team members can create plans with assigned tasks, and then add automation such as setting due dates that send out reminders and notifications, updating the status of the project and individual tasks, easily sharing and collaborating on files.”

Here is a link to a plan I created if you want to see how it works.   Some options given is to view in Teams, add to Outlook calendar, share files, see progress charts, create “buckets” of items.

Migration has occurred

So now what, you have mailbox space of 100Gb so no more mailbox cleanup messages!  But sometimes too much is too good, how best to organize?  Here are some tips from Microsoft  

This is a helpful one:

Conversation Clean Up is most useful on Conversations with many responses back and forth, especially with many recipients.

Remove redundant messages

On the Home tab, in the Delete group, click Clean Up.
Click one of the following:

Clean Up Conversation    The current Conversation is reviewed, and redundant messages are deleted.

Clean Up Folder    All Conversations in the selected folder are reviewed, and redundant messages are deleted.

Clean Up Folder & Subfolders    All Conversations in the selected folder and any folder that it contains are reviewed, and redundant messages are deleted.

400! 10 years

Today marks the posting of number 400 on this site as well as it’s 10th anniversary!  Started in May 2009, lots of updates, news and information over the years and more to come.

In a recently read article this sums up what I try to do each week and over the years:

“The best way to ensure that a lessons-learned document doesn’t just collect dust after being created is by ensuring that it is of quality and that everyone sees its value.

  • Collecting and reviewing lessons learned is an ongoing process, not reserved to a particular phase of the project.
  • It is a team effort in which each person captures information that they deem useful for future efforts and provides feedback on priorities.
  • It is a strategic effort. When I was less experienced, I thought I needed to capture everything, but now I prioritize based on project goals and risks. It is the 80/20 rule, 80 percent of the ROI comes from 20 percent of your lessons learned.
  • When populating your lessons-learned template or discussing items, tell stories and use case studies, especially if you are not good at storytelling. There is a gap between intellectually grasping facts and knowing how to apply them. Stories and case studies provide the specifics and context that best practices fail to communicate.”

from “A Body In Motion, and Lessons Learned“

Migration Today!

Today marks the Exchange mailbox migration to Office 365 for the DIVISION OF HEALTH SCIENCES for more information and some troubleshooting tips please go to this link.  

Since course groups are no longer available you might want to try using Teams.  Microsoft Teams is a hub for collaboration allowing you to interact, share content and collaborate in a single location. Teams offers a desktop app and can also be accessed anywhere through Office 365.

Contact this office for assistance and or more information.

Not death by PowerPoint!

Try these I recently found on a random search

PowerPoint Presentation Hack #1. Use Poll Everywhere To Ask Your Audience Questions and Keep Them Engaged – available in all classrooms

PowerPoint Presentation Hack #2. Use Control + B to Make The Presentation Screen Black and Draw Attention Back to You – and see who is paying attention

PowerPoint Presentation Hack #3. Draw On Your Slides In Real Time During Your Presentation with Control + P – or use the display pen located on the display if presenting in the classroom at CAHS

Click this link to see more but one final

Hack #10. Zoom In and Out of Your Slides to Focus on Specific Areas – and I hope to have presenter view installed in all classrooms by fall to make this hack workable!

Another one bites the dust!

As we approach the last day of finals for Spring Semester 2019 and for some the last day prior to your students graduating reflect and take notes (I often calendar the notes for a week or so) of what worked, did not work in your classes, labs and other activities.  With many technologies and resources available perhaps use the summer to learn a new tool.  Contact OET and we will be happy to explore with you.

Adios!

Nos vemos en un par de semanas! or “See you in a couple of weeks”.  With the semester coming to a close I will be taking vacation from Tuesday afternoon 4/16 and will return Tuesday 4/30.  My assistant Imani Gilbert will be in the office for a few hours each day and may be able to assist.

Here are some tips for keeping students engaged in this final days.  You can use Turning Point Anywhere with mobile devices and quick questions no powerpoint needed.